Adding Notes to Your Company Accounts

Notes in Your Statutory Accounts

Clear Books Tax automatically generates all the required notes in your company accounts — you do not need to write or enter them yourself.

What Notes Are Included Automatically

Depending on your company size, Clear Books Tax generates the appropriate set of statutory notes:

Micro-entity accounts (FRS 105):

• Basis of preparation
• Accounting policies
• Average number of employees
• Advances and credits to directors (if applicable)
• Guarantees and financial commitments (if applicable)

Small company accounts (FRS 102 Section 1A):

Everything in micro-entity, plus:

• Fixed asset schedule (cost, depreciation, net book value)
• Debtor and creditor breakdown (amounts owed and owing)
• Additional accounting policy detail

These notes are prescribed by statute — both formats are compliant with the Companies Act 2006 and the relevant accounting standards.

Can I Add Custom Notes?

This depends on your accounts format:

Micro-entity (FRS 105) — custom notes are not permitted. Under FRS 105, the notes are fixed by law. You cannot add voluntary disclosures, and neither can your accountant if filing under FRS 105. This is a legal restriction, not a limitation of Clear Books Tax.

Small company (FRS 102 Section 1A) — custom notes are not currently supported in Clear Books Tax. The system generates the required standard notes automatically, but there is no free-text field to add your own content.

If You Need Custom Notes

If you need to include bespoke notes — for example, to satisfy a bank, investor, or because of unusual transactions (disposals, restructuring, related-party transactions) — you have two options:

1. Speak to an accountant — an accountant can prepare bespoke accounts outside of Clear Books Tax and file them through their own software
2. File via Companies House WebFiling — for accounts only, you can file directly through the Companies House online service

Neither option affects your CT600 filing with HMRC, which can still be done through Clear Books Tax.

Which Format Does My Company Use?

Clear Books Tax determines your accounts format automatically based on your figures:

• Micro-entity (FRS 105): Turnover ≤ £632,000, balance sheet total ≤ £316,000, and ≤ 10 employees — all three conditions must be met
• Small company (FRS 102 Section 1A): Turnover ≤ £10.2m, balance sheet total ≤ £5.1m, and ≤ 50 employees — at least two conditions must be met

If your company exceeds both thresholds, accounts generation is not supported by Clear Books Tax.

Common Questions

Can I add a note about disposals or winding down?

Not within Clear Books Tax. Notes about specific transactions (disposals, cessation of trade, related-party transactions) fall outside the prescribed notes for micro-entity or small company accounts. If these disclosures are important for your filing, you should work with an accountant.

My bank asked for accounts with notes about our loan — can Clear Books Tax include these?

No. Bespoke lender notes are not part of the statutory micro-entity or small company format. You would need to arrange separate management accounts or speak to an accountant.

Why does Clear Books Tax not support custom notes for small company accounts?

This is a feature we are aware users want. It is on our product roadmap but not yet available. If you qualify as a small company and need custom disclosures, the current options are to file with an accountant or to use Companies House WebFiling.